Payroll Specialist

COLLEGE OVERVIEW

Founded in 1986, St. Charles Community College (SCC) is one of the best two-year colleges in the state of Missouri. SCC serves more than 10,000 students in St. Charles County, a northwestern county outside of St. Louis, MO. SCC's main campus, located in Cottleville, houses 12 award-winning buildings known for innovative, contemporary "educational village" design and spans over 256 acres. A satellite campus is in Dardenne Prairie and features state-of-the-art Center for Healthy Living, encompassing allied health nursing programs, culinary studies, and agriculture studies. Other satellite locations include the Wentzville Technical Center, Commercial Driving School and a planned Regional Workforce and Innovation Center in Wentzville.

POSITION SUMMARY

The Payroll Specialist is responsible for assisting with the preparation, processing, and maintenance of accurate and timely payroll for 900+ employees in compliance with institutional policies, state and federal regulations, and collective bargaining agreements where applicable. This position supports the Business Office by ensuring data integrity within the payroll system and assisting with reporting and reconciliation activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Generate and maintain various payroll and institutional reports in the payroll system as directed by the Payroll Manager and/or Director of Financial Services.
• Process payroll transactions, including, but not limited to, data entry for items such as Payroll Authorization Forms (PAF), absence forms, direct deposit updates, deduction adjustments, tax-sheltered annuity (TSA) changes, and W-4 updates.
• Process new hire, rehire, and termination payroll paperwork in accordance with SCC guidelines.
• Process job verifications and social security wage verifications in accordance with SCC guidelines.
• Support the preparation of payroll reports, including tax filings (W-2s, 941s, etc.) and benefit reconciliations.
• Provide service-driven assistance by responding to general payroll inquiries through phone calls, emails, and in-person visits.
• Obtain a general understanding of the basics of the PSRS/PEERS retirement systems, employee leave policies (vacation, sick, personal, bereavement, unpaid, etc.), and the itemization of an employee's paycheck.
• Process payroll accounts payable vouchers from the Payroll Recap and issue payments by mail or approved electronic methods.
• Maintain and archive the payroll filing system, including routine filing as needed.
• Assist with audits and other related duties as assigned by the Payroll Manager or Director of Financial Services.

REQUIRED SKILLS AND ABILITIES

• Strong verbal and written communication.
• Strong analytical and problem-solving skills.

• Keen attention to detail.
• Demonstrated proficiency in Microsoft Office Suite applications, including Word, Excel, Outlook, and PowerPoint.

EDUCATION AND EXPERIENCE

• Associate's degree in accounting, Finance, Business Administration, or a related field.
• 1 to 3 years of payroll processing or accounting experience.
• Experience with timekeeping systems, payroll software, and applicable federal/state wage laws (FLSA, FICA, etc.).
• Requires regular and predictable attendance.
• Position may require specialized industry certification or the ability to obtain certification within first 90 days of employment.

PREFERRED EDUCATION AND EXPERIENCE

• Bachelor's degree in accounting, Finance, Human Resources, or Business Management.
• Fundamental Payroll Certification (FPC) – entry-level, ideal for Payroll Specialists.
• Certified Payroll Professional (CPP) – for advanced or managerial roles.

PHYSICAL REQUIREMENTS

• Position may require occasionally lifting and/or moving up to 25 lbs. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

**Will be subject to a criminal background check and may require fingerprint participation.

SUPERVISORY RESPONSIBILITIES

• None

REPORTING RELATIONSHIP

Reports to the Payroll Manager.

Current Openings for Payroll Specialist Jobs in cottleville, Missouri (MO) at St. Charles Community College