Senior Administrative Assistant/Office Coordinator

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

St. Charles Community College seeks a full-time Executive Assistant to the College President. This position provides high level support to the College President and Board of Trustees under the leadership of the Executive Director of the Foundation/Chief of Staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provides day-to-day coordination of senior-level administrative assistance and organizational support to the President's Office by performing office management functions.
• Provides assistance writing and editing official correspondence and producing reports and presentations for the President, Board and Ex. Director/Special Assistance. Compiles information from Vice Presidents for weekly updates and monthly newsletter.
• Provides assistance and organizational support to the Board of Trustees, attend regular and special meetings of the Board of Trustees, record minutes, transcribe for permanent records and disseminate to all faculty and staff. Serve as custodian of permanent record of minutes from Board of Trustees meetings. Assure that meetings are posted in accordance with the Missouri Sunshine Law.
• Acts as liaison with vendors and contracted services in providing support for the Office of the President.
• Provides assistance and organizational support to the Administrative Cabinet and President's Council.
• Safeguards appropriate confidentiality by exercising discretion in communicating information to faculty, students, staff, and various community agencies and residents, and handling administrative records, files, and similar confidential items. Ensures the confidentiality as needed of all interactions with President and Board of Trustees.
• Coordinates the election process, (Board of Trustees, bond issues, etc.), working in accordance with the St. Charles County Election Authority, ensuring that all legal papers are completed accurately and filed in a timely manner.
• Demonstrates the highest level of professionalism, and customer service and interpersonal communication skills.
• Responsible for campus-wide Board Policies & Procedures, collaborating with content owner, document drafts, coordination of Board Policy Review Committee, and ensuring legal compliance by maintaining permanent retention files detailing records of all new and revised Board Policy & Procedures.
• Monitors budget for President's Office and Board of Trustees accounts to ensure compliance.
• Oversees the coordination of and collaborates with others in the facilitation of official college functions such as All College Day, Service Recognition Awards, Holiday Social, etc. Responsible for taking the lead to ensure that all events involving the President and/or Board are well designed, organized.
• Coordinates legislative meetings/visits and responsible for maintaining correspondence between President, Board and Legislators.
• Contributes to the overall success of the office by performing other essential duties and responsibilities.

MINIMUM QUALIFICATIONS:

• Bachelor's Degree
• Three years (full-time) experience as an administrative or legislative assistant, or comparable position.

PREFERRED QUALIFICATIONS:

• Experience working at a community college, university, or in state government.

St. Charles Community College is an Equal Opportunity Employer.

Current Openings for Senior Administrative Assistant/Office Coordinator Jobs at St. Charles Community College