Purchasing Assistant

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

We are seeking a full-time Purchasing Assistant who will provide administrative support involving the application of the procurement of materials, supplies, services and equipment within the purchasing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Performs varied and moderately complex clerical work in the application of College policies and procedures governing the procurement of materials, supplies, services, and equipment by receiving and verifying purchase requisitions and accompanying specifications for completeness and accuracy.

• Converts on-line requisitions to purchase orders; issues and distributes purchase orders to appropriate purchasing staff for authorization; distributes signed purchase orders to vendors and appropriate College departments.

• Reviews requisitions that do not require competitive process and verifies pricing, terms and conditions. Authorizes, approves and issues purchase orders following individual level of delegated authority based on College policies and purchasing procedures.

• Expedites purchase orders by verifying with the vendor the status of the delivery of goods ordered and purchased by the College and reporting the information to the appropriate department.

• Maintains and updates database of College contracts; follow-up expiring Certificates of Insurance, Affidavits for Worker Authorizations, W-9's and renewals of contracts for the Buyers and the Director of Purchasing.

• Provides continuity of administration within the Purchasing Department by assisting other staff, as necessary.

• Maintains general purchasing filing system for requisitions, purchase orders, bids, and certificates of insurance, contracts, vendor performance, vendor catalogs, general correspondence and related logs.

• Serves as backup for other department positions as needed.

MINIMUM QUALIFICATIONS:

• Associates degree and 1-2 years related experience, or
• Three (3) years or more related work experience.
• Demonstrated ability to establish and maintain effective working relationships with end-users, regulatory agencies and vendors.
• Skill in the use of personal computers and related software applications.
• Demonstrated ability to analyze and resolve complaints, concerns, and problems in a timely manner

St. Charles Community College is an Equal Opportunity Employer.

Current Openings for Purchasing Assistant Jobs at St. Charles Community College