Office Assistant

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

The Corporate & Community Development Department at St. Charles Community College is seeking a part-time, Office Assistant who greets students and visitors, answers incoming calls and directs callers and visitors to appropriate personnel. The Office Assistant will also enter data, testing and attendance hours for 700 plus students each year as well as conduct data audits and reporting.

Duties and Responsibilities:

• Enters data into state maintained computer database; types, revises, and combines material such as correspondence, reports, records, forms, program material, and numerical data using MS office programs.
• Retrieves messages from voice mail, returning messages or forwarding messages to appropriate personnel; answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department; takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Receives, sorts, and routes mail.
• Maintains inventory of books, supplies and equipment.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Completes other projects as assigned, such as preparing data reports, completing audits of student data, preparing certificates for classes, and organizing large mailings.

Qualifications: One-year college or technical school; and/or one-year related experience or an equivalent combination of education and experience. MS Word and Excel experience strongly preferred.

Hours: 18-20 hours each week. Monday 8am-3:30pm; Friday 9am-4:30pm, alternating afternoons on Tuesday/Wednesday 1-7pm. Some room for flexibility in scheduling.

St. Charles Community College is an Equal Opportunity Employer.

Current Openings for Office Assistant Jobs at St. Charles Community College