College Asset Coordinator

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. Established in 1986, SCC is a public, comprehensive two-year community college offering associate degrees and certificate programs in the arts, business, sciences and career-technical fields. SCC also provides workforce training and community-based personal and professional development as well as cultural, recreational and entertainment opportunities.

St. Charles Community College seeks a full-time College Asset/Coordinator who will be responsible for tracking and recording college assets; serves as project manager and coordinator for all campus moves; and maintains and develops surplus vendor relationships, creates and executes asset disposal strategies.

.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Conducts surplus sales, including: researching and developing specifications; determining appropriate methods of solicitation via online surplus auction website; managing surplus auction website; soliciting bids; answering bidders' questions; coordinating bidders' visits to inspect property for sale; reviewing bid responses; and coordinating the pickup of assets with successful bidder.
• Serves as project manager and coordinates all moves and transfers of personnel, offices, classrooms and related furnishings with SCC departments, personnel, and contractors.
• Keeps accurate College asset records in accordance with Board Policy and federal, state, and local law by tracking, recording and updating all College assets using paper and computer records, performs periodic, monthly and annual inventories of College assets.
• Balances and reconciles monthly all new College assets against financial general ledger.
• Prepares journal entries for proper charging of assets and annually prepares asset disposal report and recommendation for approval by the Board of Trustees.
• Reallocates excess College assets throughout the College community and determines when assets will be considered surplus property and available for sale.
• Advises and provides asset inventory policies, procedures and updates appropriate forms, as needed
• Assist Receiving Warehouse Coordinator in receiving and distributing all College assets as needed.
• Demonstrated sensitivity, knowledge and understanding of a diverse academic environment; ability to work independently and in teams.

MINIMUM QUALIFICATIONS

• Must have Associates degree in Business Administration or Accounting with 1 or more years related experience or a High School diploma with 3 or more years related work experience.
• Experience in using on-line ERP integrated Asset/Purchasing/General Ledger system (Colleague or similar).
• Knowledge of computer, calculator, MS Office software and related office equipment. Well-developed oral and written communication skills. Ability to read, analyze and interpret common scientific and technical journals and financial reports.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to effectively present information to top management, public groups, and/or board of directors.
• While performing the duties of this job, the employee is frequently required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee is regularly required to sit, climb or balance. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.

St. Charles Community College is an Equal Opportunity Employer.

Current Openings for College Asset Coordinator Jobs at St. Charles Community College