Administrative Assistant - Business Office

St. Charles Community College is located just west of St. Louis, in the heart of growing St. Charles County. At St. Charles Community College, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global society. Qualified candidates will have demonstrated success in serving diverse student populations.

We are seeking a full-time Administrative Assistant who will provide administrative assistance for the Vice President of Administrative Services/Chief Information Officer.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manages Vice President's and Chief Information Officer's calendar and schedules appointments & meetings.

• Greets visitors and provides information to students, faculty, staff, & visitors.

• Screens incoming calls and correspondence and responds independently when possible.

• Prepares memos outlining and explaining procedures and policies.

• Arranges programs, events, and meetings, including the scheduling of meeting rooms that are within the Vice President's and CIO's scope of responsibilities.

• Prepares committee, task force and other meeting agendas. Attends meetings and records minutes.

• Prepares correspondence, reports, and other complex documents.

• Creates and maintains documents, spreadsheet files and other data.

• Prepares reports and contracts.

• Assists with special projects and related administrative support duties.

• Accesses the institutional ERP and other data systems to run reports and enter data.

• Assists in the creation and maintenance of web pages and portal pages as assigned.

• Arranges complex and detailed travel plans, as needed.

• Handles confidential materials as needed.

• Other duties may be assigned.

Minimum Qualifications:

• Associate's degree or equivalent from two-year college, or
• Technical school and one year of office experience, or
• High School diploma or equivalent and three years related experience, or
• Equivalent combination of education and experience

St. Charles Community College is an Equal Opportunity Employer.

Current Openings for Administrative Assistant Business Office Jobs at St. Charles Community College