St. Charles Community College
  • Business, Science, Education, Math & Computer Science Division
  • Cottleville, MO, USA
  • Starting at $13.75 per hour, commensurate with experience
  • Hourly
  • Full-Time Staff

St. Charles Community College is located just west of St. Louis, nestled in the heart of growing St. Charles County. Established in 1986, SCC is a public, comprehensive two-year community college offering associate degrees and certificate programs in the arts, business, sciences and career-technical fields. SCC also provides workforce training and community-based personal and professional development as well as cultural, recreational and entertainment opportunities.

We are seeking a full-time Division Office Coordinator (32 hours per week) who will ensure that the division office runs smoothly and efficiently.

Full-time staff benefits:

  • Employer credit applied towards medical, dental, and vision insurance and much more!
  • Generous paid time off: vacation, sick, personal days, and college recognized holidays
  • Participation in the Public Education Employee Retirement System (PEERS)
  • Tuition waiver and reimbursement

To view more information about the benefits that our full-time staff can participate in, please click the following link:


Essential Duties and Responsibilities

  • Demonstrates proficiency in the use of Microsoft Office and current Windows operating system.
  • Composes correspondence, reports, and tables for faculty and dean, copies and collates documents.
  • Ensures high level of customer service by greeting students and visitors in division office; providing information; responding to student, faculty and public requests regarding make-up tests, pre-requisites, schedules, department tests for waiver/credit by examination, faculty appointments, complaint processing and grades. Communicate class cancellation to students, when necessary.
  • Uses multi-line telephone. Takes messages, forwards calls to appropriate individuals
  • Sorts and delivers mail.
  • Processes bills and invoices for all programs, departments and division.
  • Coordinates and arranges meetings and some events. Prepares agendas, reserves and prepares facilities, invitations, and records and transcribes minutes of meetings.
  • Takes minutes at some meetings, types and distributes.
  • Facilitates entry of grades within the division.
  • Organizes and maintains efficient filing system including forms, due dates, and reports. Maintains competency of current college policies and procedures regarding the forms and the ability to answer questions about them.
  • Enters division schedules for classes into Colleague and as changes made, makes sure entered into Colleague.
  • Finds, interviews, hires, schedules and supervises student assistants/work study workers.
  • Orders and keeps supplies well stocked in division office.
  • Schedules computer lab usage by faculty.
  • Keeps track of staff/faculty absences.
  • Completes requested typing and printing of letters and other correspondence, and preparation for mailing.
  • Distributes, collects and returns textbook adoption forms each semester.
  • Checks and approves student worker/assistant electronic time sheets.
  • Enters instructors' names and "line 2 entry" on each class. Runs reports to check to make sure classes covers and cost centers correct. Run contract load reports for adjuncts for each semester, check and distribute.
  • Distributes and collects personnel data forms, syllabi, and schedule cards from all faculty. At the end of each semester collects attendance records and grade books and keys to cabinets and rooms.
  • Responsible for copy machines and Scantron. Keeps supplies on hand and calls for service as needed.
  • Periodically produces flyers and other division wide informational materials.
  • Coordinates, manages, tracks and assures accuracy of data and documents related to hiring of new adjunct faculty, enters required information into Colleague, printing adjunct faculty contract load reports, submission of forms to payroll. Processes paperwork for payroll. 
  • Coordinates with various departments to support personnel moves, maintenance issues, and housekeeping concerns.
  • Serves on college committees as assigned.  

Supervisory Responsibilities

Coordinates and supervises work of office clerks, office assistants, and/or work-study students.  May participate in hiring and training office clerks, office assistants, student assistants.  Assists in the orientation of new faculty members. 


Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience

Associate's degree (A. A.) or two years or more related experience and/or training; or equivalent combination of education and experience. 



St. Charles Community College is an Equal Opportunity Employer.

St. Charles Community College
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